How fast could you pull an audit-ready DQ file right now?
Medical cards, CDLs, and MVRs all expire on their own schedule. Miss one and it's a violation at roadside or a finding at your next audit. Most carriers running 1–20 trucks track this in a spreadsheet that never quite stays current. Kada sets up a tracker that watches every date and warns you first.
See what's included
Built for small carriers
Demo walkthrough — photo capture to audit packet — coming soon
You take a photo. It does the rest.
Snap a photo
Upload a photo of the medical card, CDL, MVR, or annual review straight from your phone. No typing rows into a spreadsheet.
AI reads it, you confirm
AI pulls the names, numbers, and expiry dates off the document. You get a one-screen check to confirm before anything is saved.
It watches the dates
Every driver, every document — flagged 60, 30, and 7 days before it expires, by text and email, to you and optionally the driver.
On demand: one click produces a current, ordered driver qualification file per driver — laid out the way an auditor asks for it under FMCSA §391.51. See the full DQ file checklist for every document it needs to hold.
The reason the spreadsheet never stays current
Existing DQ tools still make you type every field by hand. That's the step that gets skipped when you're busy, and it's why the tracking falls behind. Here the owner takes a photo, AI does the data entry, and a person just checks it — about ten seconds a document instead of two minutes.
Nothing is saved on the AI's say-so. Every extracted field goes in front of you for a yes or no before it becomes a record.
$99/month
Flat rate, any number of drivers · cancel anytime
- Photo-based capture for medical cards, CDLs, MVRs, and annual reviews — AI reads the fields, you confirm
- Automatic expiry alerts at 60, 30, and 7 days for every driver and document
- One-click audit packet per driver, ordered to FMCSA §391.51
- Set up and run directly by the person who builds it — no account managers
What happens next
Email me
Tell me how many drivers you run and how you track their files now. No form, no call.
I set up your drivers
I load your drivers from whatever you have today and show you the alert flow on your own files — free, no obligation.
Decide
Start at $99/month if it saves you time. If it doesn't, cancel — you keep the organized files either way.
About Kada
Kada is built by one person, Jonas Belciña — 10+ years building and integrating software, the last 4+ specializing in AI workflow automation, OCR pipelines, and document automation.
The DQ file tracker is a focused application of that same work, built for small carriers — direct contact with Jonas, no sales team.
We only run a few trucks — is this overkill?
No. Single owner-operators use it too. The whole point is that a small carrier doesn't have a safety manager watching dates — so the tracker is the safety manager.
What documents does it track?
The driver qualification file items: CDL, medical examiner's certificate, MVR and the annual review of driving record, road test or CDL equivalent, and the annual driver's certificate of violations. You can add other documents you want watched.
How accurate is the photo reading?
AI extracts the names, numbers, and dates off the document, but nothing is saved until you confirm it on a one-screen check. You're always the last set of eyes before a record goes in.
What if I already use a TMS or ELD provider?
This sits alongside it. It's focused only on driver qualification files and expiry tracking — not dispatch, not hours-of-service.
Is my data secure?
Documents are stored encrypted and are only accessible from your account.
Want this set up for your carrier?
Email me how many drivers you run and how you track their files today. I'll show you the alert flow on your own files.